Stall Exhibitor Guidelines & Regulations

Planner & Organizer: Business Visionaries Chamber, Perundurai

Application for Participation

Apply online at www.perunduraiexpo.com with full payment.
Submission of the application confirms acceptance of all terms and conditions.
Organizers reserve the right to accept or reject applications without providing any explanation.

Stalls are allotted on a first-come, first-served basis upon full payment.
Organizers may modify stall location, size, or hall layout if necessary. No compensation will be provided for such changes.
Book 2 stalls under the same business or client name and get a 10% discount.

Organizers may change the venue or event dates with a minimum of 2 weeks’ notice.
In case of cancellation, 25% of the fee will be retained.
No compensation will be provided for changes.

Exhibitors are responsible for the transport, storage, and removal of their items.
A detailed list of items must be submitted 2 weeks prior to shipping.
Exhibitors are fully responsible for any damage caused to the client's property.
Do not plug in, attach, or fix anything directly to the property.
Nails, screws, or any kind of drilling are strictly not allowed.
Electricity charges will be applied for the use of induction stoves (Min 3000).

Organizers are not liable for disruptions caused by strikes, accidents, or natural events.
No refunds will be issued for service changes due to such circumstances.

General security will be provided by the organizers.
Exhibitors are responsible for the safety and security of their own items and personnel.

Use of equipment, stoves, or heaters involving open flames or flammable gases is strictly prohibited unless written permission is obtained from the organizers.

Organizers may issue additional rules if necessary. These rules will be binding on all participants.

Sponsorship opportunities are offered on a first-come, first-served basis upon receipt of the completed Sponsorship Agreement Form and payment confirmation.
All sponsors must comply with the event’s branding, publicity, and promotional guidelines issued by the Organizing Committee.
The Organizers reserve the right to modify the event schedule, venue, or program details if required due to unforeseen circumstances.

Full payment must be made within 7 days of invoice issuance to confirm sponsorship.
Failure to make timely payment may result in the sponsorship slot being reassigned.
All payments are non-refundable, except in the case of event cancellation by the Organizers.

Sponsors will receive the specific benefits listed under their respective categories (Title, Platinum, Gold, or Supported by Sponsor) as detailed in the official sponsorship tariff plan.
Placement and prominence of branding, advertisements, and promotional materials will be allocated according to the sponsorship level.
The Organizers will make reasonable efforts to deliver all sponsor benefits; however, some digital or print media placements may be subject to availability and technical feasibility.

All logos, advertisements, and promotional materials must be submitted in the required format and by the deadlines communicated by the Organizers.
The Organizers reserve the right to reject any creative that is deemed inappropriate, misleading, or inconsistent with the event’s image.
Sponsors shall not use the event’s name or logo for independent promotions without prior written consent.

Sponsors and their representatives must maintain professional conduct throughout the event.
Any booth or display must comply with the venue’s safety and operational guidelines.
The Organizers are not liable for any loss, damage, or injury sustained during the event.

In case of event postponement or cancellation due to circumstances beyond the Organizers’ control (e.g., natural disasters, government restrictions), the sponsorship may be rescheduled to a future event.
Refunds, if applicable, will be at the discretion of the Organizing Committee.

Submission of a signed sponsorship form constitutes acceptance of these Terms & Conditions.